Optimise Workflow, Materials & Supply To Save!

1. Optimise Your Print Workflow

✅ Go Digital When Possible – Reduce unnecessary printing by using digital formats for reports, invoices, and presentations.
✅ Batch Printing – Print in bulk rather than in small batches to take advantage of economies of scale.
✅ Standardise Print Sizes – Custom sizes increase costs; stick to standard dimensions (e.g., A4 for brochures, A6 for postcards).
✅ Choose the Right Print Method –

• Use digital printing for small runs and personalisation.
• Use offset printing for large-scale printing to lower per-unit costs.

2. Choose Cost-Effective Materials

✅ Paper Selection Matters

• Lighter weight paper (e.g., 80-100 GSM) for internal documents saves money compared to premium stocks.
• Matte finishes are often cheaper than glossy options.
• Recycled paper can sometimes be more affordable while supporting sustainability.

✅ Limit Ink Usage

• Print in grayscale when colour isn’t necessary.
• Reduce ink-heavy designs (avoid large solid colour areas and full-page images).
• Use eco-friendly, cost-effective inks (soy-based inks for high-volume jobs).

3. Leverage Outsourcing & Bulk Orders

✅ Work with a Trusted Print Provider

• Outsourcing to a high-volume print shop often lowers per-unit costs vs. in-house printing.
• Get quotes from multiple providers to compare pricing and services.

✅ Use Print-On-Demand Services

• Ideal for books, marketing materials, or branded merchandise, only printing what you need rather than overstocking.
• Reduces storage costs and eliminates waste from outdated materials.

✅ Negotiate Bulk Discounts 

• If printing frequently, order in larger quantities or set up a retainer agreement for better pricing.

4. Reduce Waste & Maximise Efficiency

✅ Proof Before Printing – Always request a digital or hard proof to catch errors before full production.
✅ Use Double-Sided Printing – Cuts paper use by 50% for internal documents and brochures.
✅ Print Only What You Need – Avoid over-ordering and update designs only when necessary.

5. Smart Design Choices to Save Costs

✅ Stick to Standard Ink Colours – Custom Pantone colours can increase costs.
✅ Avoid Excessive Finishing – While embossing, foiling, and UV coatings add flair, they also add cost.
✅ Use Efficient Layouts – Optimise print layouts to reduce paper waste (e.g., fitting multiple designs on one sheet).

Final Takeaway

✔️ Small businesses should use digital printing and print-on-demand to avoid excess costs.
✔️ Larger businesses should invest in offset printing and bulk ordering for long-term savings.
✔️ Everyone can save by optimising designs, reducing ink usage, and choosing the right materials.